HR Executive / HR Generalist
Human ResourcesFull-timeNew Delhi office1+ year in HR, including recruitment
Posted
Own day-to-day HR at ABC Mediamix as our first dedicated HR professional — recruitment from job post to joining, employee coordination, HR records and processes.
About the role
ABC Mediamix is an integrated media, PR, branding and digital marketing agency working with businesses across multiple industries.
We are looking for an HR Executive / HR Generalist who can take ownership of our day-to-day HR activities, with a strong focus on recruitment, employee coordination and building basic HR processes within the organization.
This is an important role: the person selected will be the first dedicated HR professional in the company.
Role overview
You will manage the complete recruitment process, coordinate with candidates and employees, maintain HR records, support onboarding and help establish structured HR processes within the organization.
Key responsibilities
1. Recruitment & hiring
- Manage the complete recruitment lifecycle, from job posting to candidate selection and onboarding.
- Understand hiring requirements from different departments and create appropriate job descriptions.
- Source candidates through LinkedIn, job portals, recruitment platforms, referrals and other relevant channels.
- Screen resumes and shortlist candidates based on job requirements.
- Conduct initial HR screening interviews.
- Coordinate technical/functional interview rounds with hiring managers.
- Schedule interviews and maintain candidate communication throughout the hiring process.
- Maintain an organized candidate pipeline and recruitment tracker.
- Coordinate offer discussions, documentation and joining formalities.
- Follow up with selected candidates until their joining date.
- Build and maintain a talent pipeline for future hiring requirements.
2. Recruitment software & tools
- Hands-on use of recruitment software and platforms.
- Manage candidate information using ATS/recruitment systems or HR management software.
- Use job portals and professional platforms effectively for candidate sourcing.
- Maintain accurate recruitment databases and candidate records.
- Track hiring metrics, interview status, offers and joining status.
- Use HR tools, spreadsheets and other digital systems to keep HR operations organized.
3. Employee coordination
- Act as a point of contact for employees on general HR matters.
- Coordinate employee communication and HR requirements.
- Support employees during onboarding and throughout their employment.
- Maintain professional and positive communication with team members.
- Help resolve routine employee concerns and escalate matters when required.
- Coordinate internal employee activities and HR initiatives.
4. Onboarding & offboarding
- Manage onboarding documentation and joining formalities.
- Coordinate the induction and introduction of new employees.
- Make sure new employees receive the information, policies and resources they need.
- Maintain employee records and documentation.
- Coordinate exit formalities and offboarding.
5. HR administration
- Maintain employee records and HR databases.
- Maintain attendance, leave and other basic employee records.
- Keep HR documentation organized and up to date.
- Maintain the confidentiality of employee and company information.
- Prepare basic HR reports and trackers when required.
- Help establish standardized HR processes and documentation.
6. HR policies & process building
- Assist in creating and implementing basic HR policies and procedures.
- Help establish structured recruitment and onboarding processes.
- Maintain employee handbooks, HR documents and internal guidelines.
- Identify gaps in existing HR processes and recommend improvements.
- Help create a professional and organized workplace.
7. Performance & employee engagement
- Support performance review and appraisal processes.
- Coordinate employee feedback and performance-related documentation.
- Assist management with employee engagement initiatives.
- Help improve employee communication, retention and the overall workplace experience.
Requirements
- At least 1 year of professional HR experience in an organization.
- Previous hands-on experience in recruitment and hiring is mandatory.
- Strong verbal and written communication skills.
- Excellent interpersonal and people-management skills.
- Comfortable conducting candidate screening calls and interviews.
- Practical knowledge of recruitment platforms, ATS, HRMS or other hiring software.
- A good understanding of the complete recruitment process.
- Able to manage multiple vacancies and candidates at the same time.
- Strong organizational and follow-up skills.
- Good knowledge of MS Excel / Google Sheets and basic office productivity tools.
- Able to keep employee and company information confidential.
- Able to work independently and take ownership of HR responsibilities.
Preferred
- Experience in a startup, agency or growing organization.
- Experience handling end-to-end recruitment.
- Experience hiring for sales, digital marketing, creative, technology or other professional roles.
- Experience with LinkedIn recruitment and job portals.
- Experience with ATS/HRMS platforms.
- A basic understanding of employee engagement, performance management and HR administration.
Key qualities we're looking for
- Excellent communication
- A professional and confident personality
- Strong candidate-handling skills
- Organized and detail-oriented
- Proactive and responsible
- Good follow-up ability
- Able to work independently
- Strong hiring and screening judgment
- Comfortable in a fast-paced environment
- A high level of confidentiality and professionalism
Role expectation
As the first dedicated HR position at ABC Mediamix, you should be comfortable working independently and building processes rather than simply following an existing HR system.
You'll take ownership of: Recruitment → Candidate screening → Interviews → Selection → Offer → Onboarding → Employee coordination → HR records → Basic HR processes.
The ideal candidate will become the primary HR point of contact for the organization and work closely with management to build a structured and professional HR function.
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